While OSHA considers implementing Rules for workplace heat management, we recommend each members review their policies regarding protecting their employees and guests from the effects of our world-famous Florida sunshine this summer season.
You’re already familiar with the Heat Index. You may consider using the Wet Bulb Globe Temperature (WBGT) which is a comprehensive measure of heat stress that, unlike the Heat Index, accounts for direct sunlight, wind speed, and humidity to determine safe conditions for work or exercise.
In the absence of regulation, heat safety is an operational discipline, not just a compliance issue.
1) Heat Management Plan
Written Heat Illness Prevention Plan
Designates a responsible supervisor per shift/zone
Defines heat triggers (e.g., heat index thresholds) and required actions
Includes emergency response protocol
Treat heat like weather operations (similar to lightning or hurricanes)
2) Hydration Standards
Unlimited access to potable water (no cost, no barriers)
Water stations placed within close proximity to work areas
Encouragement to drink ~8 oz every 15–20 minutes in high heat
3) Shade & Cooling Access
Permanent or temporary shade structures
Access to air-conditioned recovery areas
Use of:
Cooling tents
Fans / misting stations
Cooling towels or vests (for certain roles)
4) Rest & Recovery Protocols
Structured cool-down breaks based on heat index
Rotational staffing to allow:
Short, frequent recovery periods
Adjusted schedules:
Earlier start times
Reduced mid-day exposure when possible
5) Job Rotation & Workload Management
Rotate employees between:
High-exposure roles (e.g., parking, ride ops in sun)
Lower-exposure roles (indoor or shaded)
Reduces cumulative heat strain
6) Employee Training & Awareness
Train all frontline staff to recognize:
Early signs: Dizziness, fatigue, headache
Severe symptoms: Confusion, fainting, heat stroke
Include: “Buddy system” awareness
Clear instruction: “Stop work and report symptoms immediately”
7) Emergency Response Protocol
Immediate escalation steps:
Move to shade/cooling
Hydrate
Call medical/EMS if needed
Supervisors trained to treat heat stroke as a medical emergency
8) Heat Monitoring & Triggers
Use of “wet bulb globe temperature” or heat index (not just temperature)
Defined action thresholds, for example:
90–95°F → increase hydration + awareness
95–100°F → add breaks + rotation
100°F+ → enhanced protocols / operational adjustments
9) Uniform & PPE Adjustments
Lightweight, breathable fabrics
Hats, sunscreen, sunglasses encouraged or provided
Adjustments for roles requiring heavier PPE
10) Acclimatization Program
Gradual ramp-up for:
New hires
Employees returning after time off
11) Culture & Communication
Reinforce:
“Safety over speed” mindset
Remove stigma around:
Taking breaks
Reporting symptoms
Leadership messaging is critical
12) Guest-Facing Alignment
Provide:
Guest hydration stations
Shade in queues
Heat advisories
