Important Exhibitor Information

Who are the Exhibitors?

Networking Center Exhibitors during the Annual Conference will include industry suppliers to Florida-based attractions as well as ticket resellers. Non-members are welcome to exhibit based upon space availability.  Attractions do not exhibit.

Limited Capacity

Because of high demand, Exhibit space will sell out quickly.  Space is on a first-come first-serve basis, and we recommend that you register early.  Space is allocated first to exhibitor companies that are Conference Sponsors.

FAA Culture and Networking Center

Exhibitors should approach attendees as “solutions providers.”  “Selling” in the traditional sense is discouraged in the Networking Center. Building and developing long-term relationships is the foundation of a successful sales strategy with the FAA community.

About Exhibit Space

The location of the Networking Center is the Oceana Ballroom located in the Hilton West Palm Beach (Ground level).  The Networking Center also showcases the Silent Auction, and select meal functions.  Exhibitors will utilize either an (8’ length x 5’ depth empty space no pipe & drape) – OR- a (6’x 30” table-top) until space is sold out!

Use of wall outlets in the Ballroom for basic electrical needs is complimentary.  Bring your own power cords and power strips. 

Exhibit Space Fee

$500 per Company (FAA Member)

$700 per Company (Non-FAA Member)

In order to qualify for Exhibit Space, at least one Company Representative must be paying for a Full Conference Registration.  Exhibit Space may not be split or shared between two companies.  When you register as an Exhibitor, the Exhibit Space fee will be automatically added to your total.  For all conference sponsors, the Exhibit Space fee is waived.  Not a Sponsor?  Become a conference sponsor today!

Exhibitor Load-in/Set-Up

Exhibitor Load-in/Exhibit Set-up is from 9:00am-2:00pm on Sunday, June 12.  All exhibitors must clear the Networking Center (Oceana Ballroom – Hilton West Palm Beach) no later than 2:00pm.

Where to Ship Materials & Package Labeling

Packages, boxes, and exhibits being shipped to the Hilton West Palm Beach ahead of time must be addressed in exactly the following manner:

PLEASE LABEL ALL BOXES ACCORDINGLY

Hilton West Palm Beach

Attn: Maria Jose Matute

600 Okeechobee Blvd

West Palm Beach, FL 33401

Insert Convention Name Here

Hold For: Your Company Name

Box: ______  Of _______

Shipping and Receiving Process

If shipping any materials, boxes/packages, or exhibits to the Hilton West Palm Beach in advance, these shipments should arrive to the hotel no earlier than 3 business days (Tuesday, June 7) prior to the Conference dates.

All boxes/packages and materials received by the Hilton West Palm Beach will be assessed a Moving fee, per item, that will be billed to your individual guestroom upon receipt.

Moving Fees:

$5.00 per Box (up to 25 lbs.)

$10.00 per Box (25 lbs. – 50 lbs.)

$50.00 per Pallet or Oversized Shipment

1.        Boxes will be accepted 3 days prior to the conference. Due to limited storage, Hotel cannot guarantee storage space prior to that time period.

2.        The Exhibitor must provide their own moving equipment and packaging supplies. No moving equipment will be provided and any packaging supplies requested will be purchased at current prices.

3.        Credit card payment will be due prior to delivery of any supplies.

4.        All Boxes must be packed up and labeled for Pick Up at the end of the conference.

5.        Exhibitor must schedule the pick up at the end of the conference with shipping company.

6.        Any movement of boxes requested to be handled by the Hotel will be subject to current prices.

Security

Access to the Networking Center (Oceana Ballroom – Hilton West Palm Beach) for all Annual Conference attendees (Exhibitors and Attractions) is restricted to scheduled Networking Center hours.  If you need to access the Networking Center at other times, please contact an FAA staff member for assistance.  Please do not leave valuables at your exhibit.  The FAA is not responsible for lost or stolen items.  Security is being provided.

Attend Conference Sessions

As an exhibitor, you are strongly encouraged to participate in all conference education sessions, meal functions, and evening events, in order to maximize your networking opportunities.  Our conference sessions are created to appeal to both attractions and industry suppliers.  Take advantage of these great opportunities to make connections and build successful relationships with attractions and your fellow industry suppliers.  Your presence in the educational sessions demonstrates your dedication to our industry.

Exhibitor Awards

Utilize the 2022 Conference theme, “Let The Sunshine In” and design your exhibit to best represent the theme.  Awards will be presented to Exhibitors for the following: Best in Show, Best Interactive, Best Product Placement, Best Creative Use of Conference Theme.

Door Prize Drawings

Each year, many exhibitors choose to offer some type of prize to our conference attendees, selected from business cards collected during the conference.  If you wish to participate, simply bring an item to be awarded (may be a gift basket, gift card, or complimentary sample of your company’s product or service). Display the item at your exhibit and collect business cards.  During Tuesday’s Lunch in the Networking Center, a specific time will be allotted for you to have an opportunity to draw a name and award a door prize to an attendee.

Networking Center Hours

There will be an announcement 5 minutes prior to the published Networking Center end times for all exhibitors and attendees to vacate the Networking Center in order to keep Education Session start times on schedule.  You may access the Networking Center (Oceana Ballroom – Hilton West Palm Beach) during the following times:

Sunday, June 12

9:00 am – 2:00 pm: Exhibitor Load in/Exhibit Set-Up Only

6:00 pm – 7:30 pm: Opening Night Reception in the Networking Center & Silent Auction Launch

Monday, June 13

7:30 am – 8:30 am: Continental Breakfast in the Networking Center & Silent Auction

11:00 am – 12:00 pm: Networking Center Visit & Silent Auction

Tuesday, June 14

11:45 am – 1:10 pm: Lunch in the Networking Center & Silent Auction Finale

  • ·       12:45 pm: Exhibitor Awards, Exhibitor door prize drawings
  • ·       1:00 pm: Silent Auction (10 minute) countdown clock begins
  • ·       1:10 pm: Silent Auction ends, Networking Center closed.  All Exhibitors and attendees exit the Oceana Ballroom.

1:30 pm – 2:30 pm: (Early) Exhibitor Breakdown (optional)

Adjournment – 5:30pm: Exhibitor Breakdown and Silent Auction Check out


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